The work of the Volta Regional Coordinating Council is culminated by the hard work of these Departments:

Mr. Cyril Dzinyanu Xatse Regional Head, Department of Human Resources

 

 

 

 

 

DEPARTMENT OF HUMAN RESOURCES OF THE VOLTA REGIONAL COORDINATING COUNCIL

1.0 ESTABLISHMENT OF THE DEPARTMENT OF HUMAN RESOURCES AT THE VOLTA REGIONAL COORDINATING COUNCIL

The Department of Human Resources was established as per the Second Schedule of the Local Governance Act, 2016 (Act 936) and the Office of the Head of the Local Government Service letter number OHLGS/FC/45/07 dated 10th April, 2019.

1.1 Strategic Overview of the Department of Human Resources

The guiding principles for functioning of the Department of Human Resources are as follows:

Vision:

A highly innovative, productive and efficient Department, delivering excellent Human Resources Services.

Mission:

The Department of Human Resources is dedicated to effectively and efficiently provide professional Human Resource Services through training and development of staff of the Volta Regional Coordinating Council and clients to become more productive and accomplished.

Core values: Professionalism, Accountability, Client-oriented, Creativity, Diligence, Discipline, Equity, Integrity, Innovativeness, Timeliness, Effective & Efficient use of Resources and Transparency.

1.2 Objectives of the Establishment of the Department of Human Resources

  1. To ensure that the appropriate processes are engaged to enable staff with requisite background for various types of work at the VRCC are motivated and developed on a continuous basis for the efficient discharge of their duties.
  2. To ensure that approved personnel policies in the Local Government Service on postings, transfers, personnel records and wages and salaries administration are translated into good management practices and effectively carried out at the VRCC and M/DAs in the Region.
  3. To achieve the organizational goals by proper utilization of human resources.
  4. To develop and maintain healthy working relationships among all the employees and to adopt sound, desirable organization structure.
  5. To integrate individual and team goals within the Volta Regional Coordinating Council and M/DAs within the Volta Region.
  6. To develop effective communication and coordination within the VRCC.
  7. To build human capital of the VRCC and M/DAs which shall lead to a better service delivery to meet client satisfaction.

1.3 General Functions and Responsibilities of the Department of Human Resources

  1. Set performance standards within which the Volta Regional Coordinating Council and M/DAs shall carry out their functions and discharge their duties in the Region.
  2. Implement policy guidelines for handling matters relating to postings, transfers, training, promotion, remuneration, discipline and grievance.
  3. Monitor and evaluate the performance standards of the Volta Regional Coordinating Council and Assemblies in the Volta Region.
  4. Monitor and evaluate the implementation of the Performance Management System of the Local Government Service at the VRCC and M/DA level.
  5. Establish an effective salary and compensation administration system at the VRCC and Assemblies in the Region
  6. Develop and coordinate the Human Resource plans and assess the Human Resource needs of the Volta Regional Coordinating Council and Municipal/District Assemblies in the Volta Region in consultation with the Office of the Head of the Local Government Service.
  7. Develop and coordinate training implementation plans of District Assemblies and the Volta Regional Coordinating Council in consultation with the respective Assemblies and the Office of the Head of the Local Government Service.
  8. Implement professional standards and guidelines for the various categories of staff according to laid down protocols of the Local Government Service.
  9. Work in consultation and close cooperation with other Decentralized Departments, Ministries, Agencies and other public services in the Volta Region.
  10. Develop systems for effective work-flow and feedback on Human Resource activities at the VRCC and M/DAs within the Region.
  11. Ensure the development and enforcement of an effective system of discipline within the VRCC.
  12. Formulation, implementation and review of human resource management policies relevant to the VRCC.

 

 PROFILE OF THE HEAD OF THE DEPARTMENT OF HUMAN RESOURCES

Cyril Dzinyanu Xatse (CHRMP) currently serves as the Regional Human Resource Manager of the Volta Regional Coordinating Council (VRCC), Ho in Ghana’s Local Government Service where he handles Human Resource related issues at the VRCC, Regional Decentralized Departments and all Municipal/District Assemblies in the Volta Region.

He is a Chartered Human Resource Management Practitioner and holds a Master of Business Administration in Human Resource Management from the University of Cape Coast. He also holds a Certificate in Strategic Human Resource Management & Gender mainstreaming from the Ghana Institute of Management & Public Administration (GIMPA), Professional Certificate in Health Security and Protection of Workers from the V.V. Giri National Labour Institute, Noida-India and a Certificate in Local Government Administration from the Institute of Local Government Studies, Accra.

He is a fully chartered member of the Chartered Institute of Human Resource Management, Ghana and an Associate fellow of the Boardroom Institute of the Graduate School of Governance & Leadership. He also holds a professional development certificate in Human Resource Management & Organizational Leadership from the International Organization for Capacity Building, London.

He is an old boy of Bishop Herman College and an alumni of the Kwame Nkrumah University of Science and Technology, Kumasi.

His major accomplishment in recent years is his effective coordination of the implementation of the Performance Contract of the VRCC which saw the Volta Regional Coordinating Council being adjudged the best performing Regional Coordinating Council in Ghana in 2020 with a performance score of 94.88% in the 2020 Performance Evaluation Report released by the Office of the Head of the Local Government Service in July, 2021. He was adjudged and awarded best Local Government Service Worker in 2019 at the National May Day Celebrations.

He coordinates and conducts training for key officers in the Local Government Service which has over the years bridged their capacity gaps, improved their skills and competencies and by implication, led to the effective and efficient delivery of services and the promotion of a high performance culture at the local level.

He is a team player and possess excellent interpersonal skills. He attended series of International conferences and seminars in different jurisdictions.

His motivation for his current position is his passion for developing a professional base to aid development at the Local level.

Mrs. Stella Mawusi Agbezuhlor Mawutor
Regional Director
Department of Social Welfare

DEPARTMENT OF SOCIAL WELFARE

The Department of Social Welfare is a government institution with the mandate to promote and protect the rights and wellbeing of the poor, the vulnerable, the marginalised and the excluded through the provision of social welfare and social development services designed to ensure equity, social justice and integration into mainstream development.  The services of the Department are backed by various laws, policies and programmes including the Children’s Act, 1998 Act 560; the Children’s Amendment Act, 2016 Act 937; the Human Trafficking Act, 2005 Act 694; the Human Trafficking Amendment Act, 2009 Act 784;  the 2015 Human Trafficking Legislative Instrument 2219 (L. I. 2219); the Domestic Violence Act, 2007 Act 732 and it’s corresponding L.I. 2237, (2016); the Child and Family Welfare Policy, the Juvenile Justice Act, 2003 Act 653, the Justice for Children Policy, and the Persons with Disabilities Act, 2006 Act 715 among others. The Department’s services are categorised into three core programmes – Child Rights Promotion and Protection, Community Care and Justice Administration programmes.

Services provided by the Department includes the following:

  • Receipt and management of cases of violence and abuse of the vulnerable, especially children, women, the aged and Persons with Disability,
  • Provision and facilitation of adoption services,
  • Foster care services for vulnerable children,
  • Facilitation of the registration and monitoring of Residential Homes for Children (children’s Homes and orphanages),
  • Facilitation of the registration and monitoring of Daycare Centres (0-3 years) to ensure adherence to national standards
  • Facilitation and monitoring of LEAP and other services to the vulnerable
  • Provision of Social Welfare services to the sick (Hospital Welfare Services)
  • Provision of counselling and other psychosocial support services and
  • Linking the vulnerable to community support services

The Department is decentralized at both the Regional and District levels. The Districts offices are mandated to undertake direct implementation of social welfare and social developments services. The Regional office of the Department undertakes monitoring, supervision and technical backstopping activities for the District and Municipal offices in the 18 MMDAs in the Volta Region.

In 2021, the Department as mandated undertook a number of activities in line with its function.

Mrs. Thywill Eyra Kpe Regional Head Department of Gender

PROFILE OF THE DEPARTMENT OF GENDER

The Department of Gender formerly the National Council for Women and Development (NCWD) was established in 1975 by the NRCD Decree 322 to promote the social, economic, health and general empowerment of women. The NCWD has since transformed upon establishment of the Ministry of Women and Children’s affairs (MoWAC) in 2001 to the Department of Women and again to the Department of Gender by an Executive Instrument (E.I), 2013 as a successor to the Department of Women after the creation of Ministry of Gender, Children and Social Protection in 2013. The Department is responsible for the implementation of the Government policies, projects and programmes relate to gender.

The Department is headed by a Director at the national level who reports to the Minister of Gender Children and Social Protection through the Chief Director of the Ministry. The Department is not fully decentralized but directorates in the ten (10) traditional Regions of the country. The Region is headed by a Regional Director who is appointed by the Ministry of Gender Children and Social Protection. The Department though not fully decentralized (and operates under the Office of the Head of Civil Service) is a Department of the Regional Coordinating Council according to schedule 13 (Section 196) of the Local Governance Act, 2016 (Act 936) and therefore reports to both to MoGCSP and the RCC.

Mandate

The Department is responsible for improving the welfare and ensuring full integration of women, men, boys and girls issues into the development process through policy implementation, research, advocacy and other development programs and projects.

Vision 

“Empowered Women and Men in a Developed Ghana”

Mission

Department of Gender exists to implement programmes and projects in relation to the rights of women and men and empowerment of women; through advocacy, research and education; by networking and collaborating with partners and stakeholders; working with a well-resourced and cherished team to offer client focused services.

Core Values

  • Efficiency
  • Results oriented
  • Integrity
  • Accountability
  • Confidentiality

Objectives

The objectives of the Department are to:

  • Coordinate and implement programmes and activities that seek to promote the welfare of women, men, boys and girls
  • Ensure women issues are promoted in all sectors of national development
  • Collaborate with stakeholders and development partners to integrate gender issues into national development
  • Implement government policies and plans that relate to Gender
  • Comply with Ghana’s international obligations relating to gender
  • Design and carry out gender research to enhance knowledge and incorporate into national development.

Functions of the Department

The activities of the Department and its ten (10) regional offices are carried out within a structure which reflects the direct supervisory and political accountability of the Ministry of Gender Children and Social Protection and the Regional coordinating Councils. The functions of the Departments include:

  • Implement government gender policies, programmes, projects and plans of the sector Ministry
  • Monitor and evaluate both the processes and impact of government gender plans and programmes in the area of Gender Equality and Women Empowerment.
  • Collaborate and network with MDAs, NGOs and CBOs to improve and enhance the socio-economic status and circumstances of women and girls.
  • Undertake research towards improving the well-being of women, men, boys and girls.
  • Provide referral and on the spot counseling services for issues of abuse and violence.
  • Comply with Ghana’s Gender International obligations and ensure its integration into the development process (contribute towards achieving the SDGs).
  • Document and conduct research that contributes to the body of knowledge on gender and development in the Region.

Strategic Plan/ Policy

The Department is currently implementing a National Gender Policy aimed at mainstreaming gender equality and women empowerment concerns into national development at all levels (Regional, District and Community levels). The Department develops annual work plans in line with government Medium Term Development Plans related to gender.

PROGRAMMES

  1. Gender Equality and Mainstreaming
  2. Women’s Rights and Empowerment

DEPARTMENT OF HOUSING

 

The Department of Housing (DH) is an agency under the Ministry of Water Resources, Works and Housing at the central level. The Department has been decentralized as an implementing unit under the Local Government Service where it can be found at the Regional, Metropolitan, Municipal and District levels. The Department forms part of the Works Department of the various Metropolitan, Municipal and District Assemblies (MMDAs). The Department has seen some changes in its name over the years. It was known as Department of Rural Development following a merger of the Ghana Workers Brigade, the National Service Corps and the Roof Loan Scheme.

 

In 1980, that name changed to Department of Rural Housing and Cottage Industry. However, the Industry section was seceded to the National Board for Small Scale Industries (NBSSI).

The Department assumed its current name in 1991.

 

The Department of Housing (DH) is mandated to input policies and develop programmes to increase access to safe, decent and affordable housing in rural and peri-urban areas and also to facilitate the dissemination of creative and innovative research findings in the production and use of improved local building materials.

 

GOAL

The Goal of the Department is to improve the quality of housing through the use of improved local building materials, beneficiary participation procedures and appropriate construction technologies that is tailored to suit the needs of the target communities.

 

 POLICY OBJECTIVES RELEVANT TO THE MANDATE OF THE DEPARTMENT OF HOUSING

The policy objectives of the Department of Housing includes the following:

  1. Establish an institutional framework for effective co-ordination of human settlements development.
  2. Increase access to adequate, safe, secure and affordable shelter.
  • Improve and accelerate housing delivery in the rural areas.

 

CORE FUNCTIONS

 

  1. Develop strategic options for local building materials promotion.
  2. Facilitate capacity building in the development of rural housing.
  • Enhance inter-sectorial co-ordination to improve access to basic decent shelter in rural settlements.
  1. Develop Project Specific intervention in rural housing for specific needs.
  2. Create enabling conditions that foster private sector investment in housing delivery in rural areas.
  3. Develop standards and specifications for local building materials production and construction techniques.
  • Promote owner participation in Rural Housing Delivery.
  • Evaluate Rural Housing Project and Programs.

 

 

Mr. William Senyo Kwame Dzamefe
Acting Regional Director
Department Of Agriculture

DEPARTMENT OF AGRICULTURE

Vision of the Regional Department of Agriculture (RDA)

Modernized agriculture culminating in structurally transformed economy and evident in food security, employment opportunities and reduced poverty.

Mission of RDA

To Promote Sustainable Agriculture and A thriving Agri-Business through Implementation, Coordination and Monitoring, and Backstopping of Agricultural Projects and Programmes in the Various Municipal And District Agriculture Departments.

Organization of the Regional Department of Agriculture

The Regional Department of Agriculture is headed by an Acting Director and has seven units comprising:

  • Crops,
  • Extension,
  • Animal Production,
  • Women in Agricultural Development,
  • Plant Protection and Regulatory Services,
  • Engineering, and

Functions of the Regional Department of Agriculture

The main functions of the Regional Department of Agriculture are but not limited to the following:

– Coordination and Monitoring of Agricultural Projects and programmes

– Backstopping the districts

– Advising the RPCU on Agricultural issues

– Implementing policies, projects and programmes emanating from the national and

– Institutional collaboration with CSOs, FBOs, NGOs and Research Organisations

Mr. William Dzamefe is the Acting Regional Director of Agriculture. He assumed the office of the Acting Regional Director on the 22nd of September, 2020, after touring the Volta Region in various capacities. He was born on the 19th of April, 1969. He had his early childhood education at Kpando Gabi L/A Primary School; continued at the E.P. Primary School also known as “Kpenyigba” in Ho; and completed at the famous Kobore School also in Ho. He sat for the common entrance examination and was successful at the age of 11 and was admitted to the Hohoe E.P Secondary School also known as HEPSS. He did only a year at HEPSS and transferred to Mawuli Secondary School. After 2 year’s stay at Mawuli Secondary School, he won a scholarship to continue his studies in Cuba in 1983.

He returned from Cuba in 1988 with a Higher National Diploma (HND) in Tropical Veterinary Medicine. After serving the mandatory National Service from 1988 to 1990, at the Veterinary Services Directorate of the Ministry of Food and Agriculture at Labone in Accra, he was posted to the Amelorkope Cattle Breeding Station near Adidome, as the resident Veterinarian. When the station was divested in 1997, he enrolled to pursue a fresh academic challenge in Agricultural Technology at the University for Development Studies, UDS, in Tamale, with specialization in Natural Resource Management. He graduated in the year 2000. In 2004, he was posted to the South Tongu District as an additional staff.

In 2007, he went back to school to read his Masters in Environmental Management and Policy (EMP) at the Institute of Development Studies (IDS) of the University of Cape Coast under the Sandwich Arrangement, for 2 years. His project work attracted a lot of interest from both local and international journals and was published by the Journal of Science of Singapore in the year 2010, captioned, “Causes and Effects of Oyster Shell Mining in the North Tongu District of the Volta Region of Ghana”. He was awarded his Master’s Degree in EMP, in the year 2013.  At Sogakofe, he wrote a proposal for vegetable production which won sponsorship from the Afro-Asian Rural Development Organization (AARDO) of India, for an initial period of three (3) years totaling USD 40,000. He was however posted to the Keta Municipal Assembly the same year, 2013, even before the commencement of the project, as the Head of the Department of Agriculture. Prior to moving to Keta, from 2008 to 2010, he served as one of nine locally recruited Consultants to handle the Technical Backstopping for Training Service Providers (TTSPs) under the Commercialization of Agriculture Project of the Millennium Challenge Account (MCA). He handled the broad subject area of Value Chains.

At Keta, his working relationship with the farmers was so good and fruitful that when he was to be posted after only 2 years of duty tour, there was a huge protest that was staged all the way to the Presidency in the form of a protest letter. After the intervention of a former Agriculture Minister to calm down nerves, he politely opted to move on stating, “Every step ahead is potentially better than the one behind”. A major achievement at Keta that endeared him to the farmers was his championing of the standard bagging system for the onion and carrot trade. Though this “fight” did not end the way the stakeholders wanted it, the spirit was kept alive until 2022, when the market Queens agreed on terms with the farmers to use the approved sack, which is well labeled as Southern Ghana Vegetable Producers and Traders Association, as the standard measure for the trade in carrots with that of onion and tomato yet to be approved. This achievement was well coordinated by the Anloga District Assembly. He also had the opportunity to serve as the Municipal Coordinating Director (MCD) of the Keta Assembly over a period of 3 months.

Ketu South was the next duty tour of Mr. Dzamefe. There, he spent only 8 months before moving once again to another district, the North Dayi district, in March, 2016. Once again, he served as District Coordinating Director (DCD) of the Assembly on 2 different occasions when the vacuum was created. He spent four and a half years at North Dayi District Assembly before moving to Ho as the Acting Regional Director of Agriculture.

Mr. William Dzamefe has had many short courses, both local and abroad.

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Mr. William Dzamefe is the Acting Regional Director of Agriculture. He assumed the office of the Acting Regional Director on the 22nd of September, 2020, after touring the Volta Region in various capacities. He was born on the 19th of April, 1969. He had his early childhood education at Kpando Gabi L/A Primary School; continued at the E.P. Primary School also known as “Kpenyigba” in Ho; and completed at the famous Kobore School also in Ho. He sat for the common entrance examination and was successful at the age of 11 and was admitted to the Hohoe E.P Secondary School also known as HEPSS. He did only a year at HEPSS and transferred to Mawuli Secondary School. After 2 year’s stay at Mawuli Secondary School, he won a scholarship to continue his studies in Cuba in 1983.

He returned from Cuba in 1988 with a Higher National Diploma (HND) in Tropical Veterinary Medicine. After serving the mandatory National Service from 1988 to 1990, at the Veterinary Services Directorate of the Ministry of Food and Agriculture at Labone in Accra, he was posted to the Amelorkope Cattle Breeding Station near Adidome, as the resident Veterinarian. When the station was divested in 1997, he enrolled to pursue a fresh academic challenge in Agricultural Technology at the University for Development Studies, UDS, in Tamale, with specialization in Natural Resource Management. He graduated in the year 2000. In 2004, he was posted to the South Tongu District as an additional staff.

In 2007, he went back to school to read his Masters in Environmental Management and Policy (EMP) at the Institute of Development Studies (IDS) of the University of Cape Coast under the Sandwich Arrangement, for 2 years. His project work attracted a lot of interest from both local and international journals and was published by the Journal of Science of Singapore in the year 2010, captioned, “Causes and Effects of Oyster Shell Mining in the North Tongu District of the Volta Region of Ghana”. He was awarded his Master’s Degree in EMP, in the year 2013.  At Sogakofe, he wrote a proposal for vegetable production which won sponsorship from the Afro-Asian Rural Development Organization (AARDO) of India, for an initial period of three (3) years totaling USD 40,000. He was however posted to the Keta Municipal Assembly the same year, 2013, even before the commencement of the project, as the Head of the Department of Agriculture. Prior to moving to Keta, from 2008 to 2010, he served as one of nine locally recruited Consultants to handle the Technical Backstopping for Training Service Providers (TTSPs) under the Commercialization of Agriculture Project of the Millennium Challenge Account (MCA). He handled the broad subject area of Value Chains.

At Keta, his working relationship with the farmers was so good and fruitful that when he was to be posted after only 2 years of duty tour, there was a huge protest that was staged all the way to the Presidency in the form of a protest letter. After the intervention of a former Agriculture Minister to calm down nerves, he politely opted to move on stating, “Every step ahead is potentially better than the one behind”. A major achievement at Keta that endeared him to the farmers was his championing of the standard bagging system for the onion and carrot trade. Though this “fight” did not end the way the stakeholders wanted it, the spirit was kept alive until 2022, when the market Queens agreed on terms with the farmers to use the approved sack, which is well labeled as Southern Ghana Vegetable Producers and Traders Association, as the standard measure for the trade in carrots with that of onion and tomato yet to be approved. This achievement was well coordinated by the Anloga District Assembly. He also had the opportunity to serve as the Municipal Coordinating Director (MCD) of the Keta Assembly over a period of 3 months.

Ketu South was the next duty tour of Mr. Dzamefe. There, he spent only 8 months before moving once again to another district, the North Dayi district, in March, 2016. Once again, he served as District Coordinating Director (DCD) of the Assembly on 2 different occasions when the vacuum was created. He spent four and a half years at North Dayi District Assembly before moving to Ho as the Acting Regional Director of Agriculture.

Mr. William Dzamefe has had many short courses, both local and abroad.

Surv. Akplu Foster
Acting Regional Head
Public Works Department

PUBLIC WORKS DEPARTMENT

INTRODUCTION- HISTORY OF ITS FORMATION

The Public Works Department (PWD) was established in May, 1886, and recognized by Ordinance of the Legislative Council of the then Gold Coast in 1887 as full- fledged Agency responsible for works.

The Department was charged with the responsibility of constructing roads and buildings as well as their maintenance.

A few years after its formation, it became an omnibus institution and had Public health, Water Supply, Electricity, Survey and Transport Departments under its jurisdiction.

The Department underwent structural changes from 1940-1974. During the period 1940- 1955 the utilities Departments; Public health, Water Survey, Electricity, Survey and Transport Departments were severed from the Public Works Department to form separate departments or corporations under legislative ordinances. In 1962, the Department was dissolved and absorbed into the newly formed Ghana National Construction Corporation (GNCC) which continued with some of the old functions of the erstwhile Department.

The aftermath of 1966 coup d’état saw the re-emergence of PWD to its former status as a Government Department and in 1973, PWD was re-organized into three bodies for the effective implementation of developmental policies of the then government. The three bodies were;

  1. Architectural and Engineering Services Corporation (AESC now AESL), NRCD No 193, 1973 – responsible for planning, design, control and supervision of government development projects excluding roads.
  2. Ghana Highway Authority (GHA), NRCD No 298, 1974 – responsible for planning, design, control and supervision road development projects; their maintenance and administration.
  3. Public Works Department – responsible for minor consulting functions relating to buildings in the regions, maintenance of government buildings, maintenance of City and district roads and other functions under Town Ordinances.

The establishment of Department of Feeder Roads in 1981 and Urban Roads in 1987 saw the later functions of maintaining City and District roads ceded from it.

 

  1. PUBLIC WORKS DEPARTMENT UNDER LOCAL GOVERNMENT SERVICE

With the advent of Decentralization programme in 1987 coupled with the passage of 1992 Constitution of Ghana, which envisaged and adopted the District Assembly concept, followed

with the passage of Local Government Act, Act 462, 1993; Local Government Service Act, Act 656 (2003),  and LI 1961 (2009) which established and recognized the existence of Metropolitan, Municipal and District Assemblies together with Departments , Public Works Department has now become the Works Department of MMDA’s, merging its functions with that of Feeder roads, Community Water and Sanitation and Rural Housing at that level.

The Regional Public Works Department is now a Decentralized Department of the Regional Co-ordinating Council (RCC). Notwithstanding its relation or co-existence with the Head office, the Regional office of Public Works Department is therefore under the Local Government Service which in turns falls under the Ministry of Local Government and Rural Development.

 

DEPARTMENT’S VISION, MISSION AND CORE VALUES

2.1 VISION

To become a highly efficient Public service Department committed to ensuring effective implementation of government policy on contract management, construction management and maintenance of building infrastructure.

 

2.2 MISSION

To implement government policies on good construction practices, efficient management and maintenance of public buildings, contract administration and to offer technical advice to government at both central and local levels.

 

2.3 CORE VALUES

  • Excellence by developing our human resources.
  • Adopting best industrial practices for management and maintenance of public building.
  • The best in service development in the use of modern construction technology.

 

2.4 FUNCTIONS

The functions of the Works Department at the regional level are;

1). To advise on and carry out public, civil, electrical and architectural design works that have not by statue, been vested in the Architectural Engineering service Limited or Ghana Highways Authority.

2). To advice on and undertake construction and repair of government buildings and properties with the assistance or funding from MMDAs/MDAs.

3)  To maintain up-to-date statistics and records of public properties and occupancy of all public buildings.

4). To offer Pre-contract and Post-contract administration for Municipal, District Assemblies and Regional Co-ordinating Councils building construction projects.

.

The department is also responsible for:

  • Routine and periodic maintenance of Government buildings
  • Furniture manufacturing
  • Interior decoration and furnishing of offices and the like
  • Rental of warehouses where available
  • Construction of small office buildings and bungalows

 

3.0 ADMINISTRATION

 

3.1 STRUCTURE AND ORGANIZATION

The structure of the department comprised of the following major division:

  1. Consultancy or Technical division: – made up of
  • Architectural branch- responsible for Planning, design and construction of all types of public and residential buildings for government staff including utility services.
  • Structural or Civil Engineering branch – responsible for structural design and supervision of buildings.
  • Quantity Surveying branch – responsible for measurement and preparation of engineering estimates, tender documents and cost control activities on all works including issuance of payment certificates.
  • Electrical engineering branch – responsible for electrical installation designs and testing installations for final approval.
  1. Mechanical division – responsible for all workshops dealing with repairs of mechanical equipment such as vehicles, refrigerators, and machinery in carpentry. Other sections include welding and general blacksmithing.
  2. Maintenance division – comprising of the following branches:
  • Carpentry and Joinery- responsible for general joinery and repairs works in renovations and preparation of furniture for use in offices and bungalows.
  • Masonry – responsible building repair works in masonry and construction.
  • Painting and Decoration – responsible general painting works in buildings
  • Plumbing services – responsible for repair works in disposal and water supply systems in buildings.
  • Electrical services – responsible for electrical repair works and installation in public buildings
  1. Estate division – responsible for the up-keep of government buildings; takes records of properties and occupancy of buildings. Taking records of dilapidations and repairs.

 

  1. Administration – responsible for day – to- day running of the department. The outfit is lumped to comprise of;
  • Human resource/Personnel – responsible for all matters affecting staff
  • Stores – responsible for procurement and issuance of materials and other office consumables.
  • Accounts – responsible for financial and accounting matters.

Ms. Stella Kumedzro
Regional Head
Department of Environmental Health and Sanitation

 

VOLTA REGIONAL ENVIRONMENTAL HEALTH AND SANITATION DEPARTMENT-VRCC, HO.

INTRODUCTION:

Environmental Sanitation is aimed at developing and maintaining a clean, safe and pleasant physical and natural environment in all human settlements to promote the socio-cultural, economic and physical well-being of all sections of the population. Ensuring good sanitation is therefore the responsibility of all citizens, communities, private sector enterprises, NGOs, and institutions of Government. All these actors have an essential part to play in maintaining a high standard of environmental sanitation, so that domestic and commercial activities have no prejudicial effect on the health of the living and working environment of others.

Environmental Sanitation comprises a number of complementary activities such as:

  • the provision of sanitary facilities,
  • the provision of services,
  • public education,
  • community and individual action,
  • regulation and legislation supported by clearly mandated institutions
  • adequate funding, research and development

Policy Objectives Relevant To The Mandate Of The Volta Regional Environmental Health And Sanitation Department.  

Policy objectives are to:

  1. Achieve access to adequate and equitable sanitation and hygiene for all –SDGs Goal 6
  2. intensify public education on improper waste disposal
  • strengthen regulatory environment to provide sufficient deterrent for sanitation and pollution offences
  1. Promote investment in technologies to convert waste to energy, composting and other useful products.

 

ENVIRONMENTAL HEALTH

The Regional Environmental Health program entails the provision of Environmental Health services in the Eighteen (18) M/DAs in the Volta Region. The Regional Environmental Health office sub-programme envisages that a healthier and wealthier population will tend to generate more of all waste types for example domestic, commercial, institutional, industrial and hazardous waste. The Regional Environmental Office will intensify the collection of all waste generated by the use of modern technology such as modern landfill sites.

 

MISSION

Environmental Health exists to facilitate the healthy development of all human settlements through the promotion of a clean and healthy physical environment at all times.

 GOAL

To develop a clear and acceptable vision of environmental sanitation as an essential social service as a major determinant for improving health and quality of life in the region

 

 Objective

To counsel and support District/Municipal Assemblies and institutions on appropriate environmental health management procedures and techniques through the Regional Coordination council.

Strategy

Through coordination, supervision, monitoring, re-orienting service providers and evaluation of District/Municipal sanitation activities periodically. The strategy focuses on Community Led Total Sanitation ((CLTS) approach.

 

SOME ACTIVITIES CARRIED OUT BY THE ENVIRONMENTAL HEALTH DEPARTMENT IN 2021

3rd May 2021

Clean-up exercise by Regional Environmental Health and Sanitation Unit and the Church of Pentecost Women Ministry at the Ho Main Market and Main Lorry Station to ensure a clean and safe city-Ho.  This was organized as part of the 2021 May Day Celebration to clean the Market of filth.

 

8th – 16th June 2021

Regional Environmental Health Officer Tour of Municipal and District Assemblies

The Regional Environmental Health Officer, Ms. Stella Kumedzro and some officers of the Regional Office toured all the 18 Municipal/ District Assemblies to familiarize with Officers and Management and to provide Technical Backstopping to the Environmental Health and Sanitation Units. The tour was also meant to address emerging challenges and promote good working relation among staff as well as the Assemblies.

 

15th June 2021

Regional Inter-Agency Co-ordinating Committee on Sanitation (RICCS) Verification and Celebration of Open Defecation Free (ODF) at Afadzato South District

The verification and celebration was supported by Plan International Ghana. This was done to recognize the efforts of twelve (12) targeted communities of the Afadzato South District in eradicating Open Defecation through the construction of latrines.

 

3rd August 2021.

Regional Inter-Agency Coordinating Committee on Sanitation (RICCS) verification at Akatsi South Municipality.

The RICCS verification was conducted pursuant to achieving Open Defecation Free (ODF) Volta. The exercise was carried out to ascertain the Open Defecation Free status of fifteen (15) targeted communities in the Municipality and also to commend the communities for the efforts put into the achievement.

 

 

Public Education on Effects of Galamsey on the Environment

The Regional Environmental Health Officer Ms. Stella Kumedzro provided public education on the Effect of Galamsey on the Trend Show of Trend TV a Facebook based programme. The Regional Environmental Health Officer’s appearance on the Show enable her to elucidate the impact of the illegal mining activity on the environment and also suggest remedies.

Holding of Quarterly Regional Inter-Agency Committee on Sanitation (RICCS)

Holding of quarterly meetings forms part of the mandate of the Regional Inter-Agency Committee on Sanitation. The Regional Environmental Health Officer is the Secretary to the committee and the Regional Environmental Health Office providing secretarial support. In 2021, the RICCS held all the four quarterly meetings to discuss and address, among other things, emerging issues on sanitation in the region.

 

Covid 19 Burial Activities

With the insurgence of the deadly Covid 19 Virus in the country, regional burial teams from the Regional Environmental Health Department were trained to augment the efforts of the MDAs in carrying out dignified burial for those who lost their lives because of the virus. The regional team have carried out some burials and below are some pictures for referencing.

 

Quarterly Clean-Up Exercises at Volta Regional Coordinating Council

As part of measures to maintain a clean and a healthy environment at the place of work, quarterly clean-up exercises were carried out to ensure the safety of the work environment. The Environmental Health Department spear headed the quarterly clean up exercises at the Volta Regional Coordinating Council.

 

Tidal Wave Support Activities

With the insurgence of the Tidal Wave disaster in three districts in the southern sector of the region, namely Ketu South Municipality, Keta Municipality and Anloga District, the Environmental Health Department received funding from UNICEF to undertake orientation, sensitization and disinfection and disinfestation activities in the three affected districts.

 

 

 

 

 

19th November 2021 

World Toilet Day Commemoration

In order to create awareness on the importance of owning and usage of improved household latrines, the Volta Region with support from UNICEF commemorated the World Toilet Day in a grand style. The event saw the award of hardworking staff of the EHSD. EHSD Staff of Akatsi South Municipal Assembly bagged all the top most awards in recognition of their sterling performance in declaring more communities Open Defecation Free (ODF) in 2021.

Ms. Keren Quaye
Ag. Regional Director
Department of Community Development

 

DEPARTMENT OF COMMUNITY DEVELOPMENT

Vision

The vision of the Department of Community Development is ‘excellent Community Development practices which are voluntary and healthy interdependent that will be mutually beneficial with shared responsibilities to enhance the living standard of both urban and rural communities.

Mission

The Department of Community Development exists “to promote and ensure improvement in the living standard of people in the rural areas and disadvantaged sections of the urban communities through their own initiatives and their active participation in a decentralized system of administration”.

Goal

The main goal of Department of Community Development is “to improve the living standards of people in the rural areas and disadvantaged sections of the urban communities through their own initiatives and their active participation in a decentralized system of administration”.

Objectives of Department of Community Development

Within the broad objective of seeking an improvement in the socio-economic wellbeing of rural and deprived urban communities, the Department of Community Development pursues the following objectives.

  • To facilitate the dissemination of development related information to the people at the grassroots and relay back to Government thereby creating a 2-way channel of communication.
  • To extend support services in awareness creation, community animation, and mass mobilization to civil society organizations and other development partners and sister development agencies.
  • To transfer sustainable and employable skills such as catering, dressmaking, home management, computer studies, building construction, auto mechanics, electrical installation etc. to the youth, to create wealth, reduce poverty and lessen rural-urban migration.
  • To provide technical support and advice towards the construction of essential socio-economic infrastructure for needy communities through self-help and community initiative.
  • To expose women to available opportunities for enhancing their socio-economic status.
  • To provide counseling, guidance, conflict resolution and other services to unit committees and other community-based organizations.

Functions of Department of Community Development

The core functions of the department include;

  • Provide sustainable Technical and Vocational Education and Training to the youth.
  • Provides community education and mobilization to ensure behaviour and social change through Communication for Development strategy.
  • Facilitate the development of Community Development Policies and Strategies.
  • Set standards and targets in Community Development fieldwork and Technical and Vocational Education and Training (TVET).
  • Promote and provide institutional and community levels skills training for Alternative Livelihood Programmes.
  • Monitor and evaluate Community Development fieldwork and Technical and Vocational Education and Training (TVET) activities.
  • provides extension services to Government and non-government organization
  • Assist communities to undertake self-help-initiated development projects
  • Conducts mass education campaigns
  • Trains local artisan for community initiative projects
  • Trains change agents for rural development
  • Trains women in entrepreneurial and Home Management skills

Organizational structure